Day of Wedding Coordination Services

 

Designed for the bride that has everything already planned, but who is nervous about how things will be executed. This service features a confirmation with vendors, creation of the wedding day itinerary, and various wedding day activities. The coordinator will be working with the information that you provide in efforts to formulate a master plan for the entire day. This service may be secured up to a year in advance.

 


Wedding Day Coordination Investment: 

8 Hours Day of  – $940.00

10 Hours Day of  – $1,200.00

12 Hours Day of – $1,500.00


Overall Day of Wedding Coordination Service Includes:

 

1 Initial Complimentary Consultation

1 hour of rehearsal time

Lead planner and one assistant coordinator

Unlimited consultation via telephone and/or e-mail


Wedding Day Specifics Include:

 

Prior to Wedding Day (Time Permitting – At least 1 Month)

  • Review of all venue and vendor contracts and agreements

  • Review detailed discussion regarding venue/vendor arrangements and/or requests

  • One venue walk-thru (time permitting and availability)

  • Preliminary Itinerary/Timeline development consultation

  • Final Itinerary/Timeline Preparation

  • Final detailing with venue contact (Seating charts, guest count, final balances)

  • Distribution of the final approved itinerary/timeline to venue contact and all other necessary vendors

  • Provide basic traditional etiquette advice (seating arrangements, walking down aisle, etc.)

Rehearsal Coordination (Rehearsal Dinner Not Included)

  • Rehearsal direction and/or assistance with wedding officiant

  • Assist in special direction including any special requests, choreograph processional and recessional

  • Review of musical selections

  • Review seating arrangements and coordination of special traditions

  • Provide abbreviated itineraries for bridal party and bride/groom parents

Wedding Day

  • Assist bride and groom as needed throughout the wedding day (Will not include additional travel or pick up of items)

  • Provide wedding emergency kit for Bridal Party use

  • Communicate last minute and final detailing to bridal party

  • Ensure transportation arrives timely

  • Handle various last minute needs and emergencies

  • Ensure Photographer/Videographer arrive according to contracted time

  • Periodic Weather Checks

Pre-Ceremony – Bride

  • Oversee pick up and /or delivery of snacks and beverages (additional fees)

  • Ensure make-up and hair artists arrive on-time and assist in time management

  • Assist bride with putting on her gown (Full Bridal Dressing and Steaming Services available)

  • Organize and distribute all personal flowers as delivered and or provided by client.

  • Ensure father of the Bride’s Boutonniere/handkerchief has been delivered and picture ready for first look

  • Transport bride’s personal items needed for the ceremony and reception

Pre-Ceremony – Groom

  • Oversee pick up and or delivery of snacks and beverages (additional fees)

  • Ensure boutonnieres are delivered to groom’s location

  • Assist in pinning boutonnieres/folding handkerchiefs

Wedding Ceremony

  • Ensure special items are at ceremony location (Programs, Traditional/Ceremonial Items)

  • Make sure ceremony flowers are delivered and set up according to contracted services

  • Ensure groom, groomsmen, attendant and grandparent personal flowers and corsages are at the ceremony location and provide assistance in pinning on lapel

  • Ensure ushers are familiar with any special seating arrangements, in appropriate places, available to pass out programs and escort guests

  • Make sure ceremony musicians arrive timely and review musical arrangements

  • Ensure correct processional line-up

  • Fix all dresses/tuxes prior to walking down the aisle

  • Cue ceremony musicians, photographers and videographers when bridal party is in place to walk the aisle

  • Ensure extra copies of readings are available

  • Assist photo/video arrangements at the end of ceremony

Cocktail Hour

  • Oversee cocktail hour deliveries

  • Ensure arrival and appropriate set up of cocktail décor and/or rental items

  • Ensure arrival and set up of ceremony entertainment and/or musicians

  • Welcome, greet and usher guests into reception area

  • Assist guests in locating their seating arrangements

Wedding Reception

  • Oversee all confirmed wedding day deliveries

  • Confirm and review reception timeline with venue

  • Ensure the design of the venue appears as anticipated and specifically described, including, but not limited to:

    • Setting up of wedding stationery (Place/Escort Cards, Menu Cards, Table Numbers)

    • Set up favors (at table or at individual seat) and or special gifts

    • Special Item placement: Pictures, sign-in book, other signage

    • Set up of small item décor: (candles, ready-made/ready placed decorative items)

    • Set up of amenity baskets and or arrangements (Items must be provided)

  • Ensure guest tables, head table and/or sweetheart table set up accordingly

  • Ensure flowers and/or other centerpiece arrangements set up according to contract

  • Transport special decorative items (Items must be made available at rehearsal and no single item may be more than 50 pounds)

  • Coordinate events and announcements throughout the reception in coordination with Disc Jockey and/or Emcee

  • Organize the bridal party and guests for the grand entrance and exit

  • Ensure receptions events progress in a timely manner

  • Cue Emcee/Disk Jockey of special moments (Entrance, cake cutting, toasts etc)

  • Cue photographer and videographer of special moments to occur

  • Ensure special arranged music requests are appropriately played at specific times (Entrances, Cake Cutting, Bouquet toss, etc)

  • Assist venue/catering staff in minor needs (not responsible for food prep, serving or cleanup arrangements)

  • Final vendor confirmations and detailed direction for set-up, breakdown and pick up

  • Act as liaison and point of contact to bridal party, parents and contracted vendors for reception (Decorators, Entertainment, food and

  • beverage) and venue

  • Collect gifts and personal décor items and ensure they reach designated individual.

  • Distribute final payments/tips to vendors (Must be in sealed, clearly labeled envelopes)

  • Coordinate reception departure/send-off

Memories for You is available for travel outside of the South Florida (Palm Beach, Broward, Miami-Dade Counties) Treasure Coast (Indian River, St. Lucie, Martin Counties) areas. Travel related expenses will be applied.

Other fees that will be additional: vendor meals, parking/valet fees.

Let’s Start Making Memories